Manage Your Finances Like a Boss with QuickBooks
Comparing QuickBooks Online and QuickBooks Desktop (2025 Edition): A Side-by-Side Analysis
Hey there! Let's talk about QuickBooks, the finance management powerhouse that's taking the world by storm. Here's a lowdown on some of its top features and updates across its various versions and platforms.
QuickBooks Online: Your Virtual Finance Assistant
Custom Fields Galore
Say goodbye to basic bookkeeping with QuickBooks Online's expanded custom fields. The Simple Start plan now offers one custom field, while Essentials and Plus have up to four each. This shift from tags to custom fields was a smart move, albeit keeping tags around due to customer feedback.[1]
Bank Feeds Screen: A Mixed Bag
QuickBooks Online debuted a new bank feed screen. However, opinions among users on its efficiency are divided.[1]
Revamping QuickBooks Online
In April 2025, QuickBooks Online received a fresh coat of paint. Initially rolled out as a sneak peek to a select few users, the redesign focuses on aesthetics without losing sight of core functionality.[4]
AI Integration: The Future is Here
Get ready for Intuit AI agents joining the QuickBooks party in 2025, promising to boost productivity and efficiency.[2]
QuickBooks Online Accountant: Teamwork Makes the Dream Work
Role-Based Access: Keep Your Team in Check
Accountants can now assign granular role-based access to clients' books for better team management.[5]
Custom Client IDs: Streamline Your Client Tracking
It's easy-peasy to enter your firm's internal tracking identifiers into a new custom client ID field for hassle-free client tracking.[5]
Enhanced Workflow Efficiency: Maximize Your productivity
QuickBooks Online Accountant has found ways to streamline workflows, particularly in accounts payable and accounts receivable.[5]
Collaborate, Share, Win!
Team Up to Crush the Numbers Game
QuickBooks Online enables multiple users to collaborate on financial data, complete with shared access and role-based permissions.[5]
External Sharing: Get Advice from the Experts
Lock down sensitive data before sharing it with external parties like accountants or advisors.[5]
QuickBooks Desktop: Adapt or Expire
au Revoir QuickBooks Desktop
Say so long to QuickBooks Desktop software, including the Pro version, after September 30, 2024. Switch to QuickBooks Enterprise for continued support.[3]
Long-Term Support for 2024 Version
If you're still cruising with the 2024 version, don't worry—it will continue to receive updates until 2027, including payroll updates.[3]
In a nutshell, QuickBooks rules the roost with its extensive finance management tools, a relentless focus on improving user experience, and the integration of AI to boost productivity. Adapt, collaborate, and conquer the world of finances with QuickBooks as your trusted partner!
For businesses seeking to optimize their workflow and financial management, integrating time tracking software with QuickBooks can help streamline daily operations. Additionally, lead management software can be leveraged in tandem with QuickBooks to effectively track sales leads and potential clients, thereby enhancing overall business growth and efficiency, backed by the robust technology built into QuickBooks.
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