Electronic Storage of Transportation Papers
In the ever-evolving digital landscape, compliance and efficiency are paramount. Intesa, a company within the Kyndryl group, is leading the charge in Italy with its norm-compliant archiving service, revolutionising the way businesses manage their waybills (DDTs) and other documents.
The service, designed to ensure the security, protection, and legal validity of documents over time, aligns with Italian and European regulatory requirements, including eIDAS 2.0. This compliance is crucial, particularly in the context of substitute archiving, a process that replaces analog (paper) documents with digital copies, giving the digital document the same legal validity as the paper original.
The Italian regulations governing the digital archiving of waybills and the process of substitute archiving for paper documents are primarily defined by national legislation on electronic invoicing, digital preservation, and tax compliance. The Italian Digital Administration Code (Codice dell’Amministrazione Digitale - CAD, Legislative Decree 82/2005) establishes the legal framework for the digital management and storage of administrative documents.
Substitute archiving is a legal procedure that requires specific technical and procedural requirements to be met. These include the use of certified digital signatures or electronic seals, timestamps, secure and tamper-evident storage systems, and compliance with standards established by the Agenzia delle Entrate (Italian Revenue Agency) and authorized bodies.
Intesa's digital archiving platform ensures that documents are intact, authentic, and accessible over time, while digital signature solutions ensure the authenticity and legal validity of the document. This digital DDT offers numerous advantages over the traditional paper document, including operational efficiency, security and compliance, cost reduction, and better traceability and accessibility.
The digitalization of the DDT simplifies logistic and administrative processes, reducing errors and improving normative compliance. Intesa's solutions extend beyond digital archiving, offering compliant archiving of documents, digital onboarding of customers, EDI - Electronic Data Interchange, an electronic invoicing platform, cross-border electronic invoicing, business electronic signature, electronic seal, document management software, and supply chain management.
The company's document workflow solution allows for the automation and optimization of business processes, including the management of digital delivery notes, and its solutions integrate seamlessly with leading ERP systems and other enterprise software. With Intesa's comprehensive suite of solutions, businesses in Italy can streamline their operations, ensuring compliance and efficiency in the digital age.
- The manufacturing industry can leverage Intesa's digital archiving service, a compliant solution for data-and-cloud-computing, to ensure legal validity of documents, improving efficiency and reducing errors in logistic and administrative processes.
- In the finance and business sector, Intesa's solutions extend beyond digital archiving, offering compliant archiving of documents, digital onboarding of customers, EDI, an electronic invoicing platform, cross-border electronic invoicing, business electronic signature, electronic seal, document management software, and supply chain management, all aimed at streamlining operations and ensuring compliance in the digital age.
- The integration of technology, such as certified digital signatures or electronic seals, timestamps, secure and tamper-evident storage systems, and compliance with standards established by the Agenzia delle Entrate (Italian Revenue Agency) and authorized bodies, is vital in the data-and-cloud-computing industry for ensuring the reliability and validity of financial and business transactions.
